Irrespective of the magnitude of the event, sponsors and audiences come with expectations and it is the responsibility of the corporate party organizers to satisfy their anticipations to gain a long term relationship and build revenue over a period of time. Exhibitors have to provide a satisfying experience to garner the support of the invitees. Strengthen your future prospective with a robust event management team who can get better of situations. The objectives have to be defined before the start of the event to keep things under control. With reputed corporate event management companies, you can pull it off in style.
Top strategies and best practices
Plan in advance: Hotel bookings are tough to get especially with an event round the corner. Blocking the rooms in advance can prevent embarrassment at the final stage. Advance booking can save the inconvenience of booking rooms in places that may cause inconvenience to the guests. Most event management conferences companies do not announce the list of participants until 4 weeks and this could be too close for comfort. Secure the rooms with your networking and ensure it is close to the show block.
Get a breathtaking booth design: Grabbing the attention of invitees could be the greatest challenge for corporate event organisers. The span of human attention is short-lived and within this short span of time, you need to create an impact. The first impression created is crucial in making a sale. Having an attractive booth design unique from other in a big trade show could be eye-catching. Encourage your corporate event organisers in Chennai to think creatively and come up with some spectacular designs that can force the invitees to enter your booth and stay there for long. Adding fun activities and engaging the guests in competition can make them stay longer in your booth. Freebies are another attraction.
Publicity is the key: What is an exhibition without publicity. The event has to be well advertised in trade magazines, local dailies, on event websites and social media to garner all the attention. The advertisements in trade magazines can get the target audience to your event and it gives an idea of the suitability of products and services available on the show. Social media plays an active role in building your event. Social media is the most effective in driving the traffic. Event management team has to be active on social media like Facebook, Twitter and Instagram to promote the event among the sponsors and public. Event management corporate events organizer have gone a step further in embracing digital marketing for their events.
Staffing: The success of good conference management companies lies in staffing. A good show is not just about having an attractive booth and publicity alone, staff are the vital part of any event and the help of dedicated and experienced team members can make your show a grand success. You can cross 80% of the hurdle with reliable and experienced staff. Visitors may not be receptive but have taken the efforts to come to you and it is best to make the most of it. They need all the attention and have to be treated with respect. Providing ample training to the staff can help cross hurdles and improve customer interaction.
Information management and best practices: Information is the key to the success of any event. Despite years of experience and a fat wallet even a distinguished and experienced corporate party planners can be at fault. It is all about managing the information and streamlining it to meet the emergency situations. There may be many shortcuts and within a short span of time you may have to arrange a number of things. Information can help drive your decision.
The success of any event lies in regular follow-up. Modern day event management companies have turned to mobile apps to reach to attendees, exhibitors and sponsors. These event apps can make the exhibitors visible to the target audience. There are value added features that can send notifications on the activities and give aways in the event. An event app leaves the attendees just a click away. Event apps can strengthen your skills by giving a new dimension to the trade event. Communication is easier with mobile app and information on exhibitors and sponsors is at your fingertips. Get maximum return on investment by using these simple tips and ensure the exhibitors and sponsors benefit from the deal.
Blog by: Kiyoh Creative Services
Kiyoh is a top in class Wedding Planner; Corporate Event Management Company specializing in A to Z of events in addition to holidays, leisure and advertisements. Be it any celebration, we make them ‘event’ful. Our services are catered to the specific needs of the client and we add a creative touch to it by preserving our professional standards. Our passion is what drives us and you can sense that from the million smiles that we have rendered. Experience the magic and see for yourself!
Mobile: +91 9840503579,